Community Event Promotion – Submission Guidelines

Hudson Valley Style Magazine Events

Hudson Valley Style Magazine is thrilled to support community events and serve as a media sponsor for approved Community Partners in the Hudson Valley, Catskills and Hamptons. We accept up to two event promotion submissions per month from our approved Community Partners. To ensure your event is considered for promotion, please follow the guidelines below:

Media Sponsorship Requirements:

  • List Hudson Valley Style Magazine as your Media Sponsor.
  • Display HVSM logo on your event’s website, posters, collateral, and marketing materials, including email newsletters (download the logo here).
  • Include a direct link to in all digital promotions.

Submission Package Requirements:

  1. Event Details:
    • Event Name and Date
    • Event Description and Location
  2. Links:
    • Link to Event/Organizer’s Website
    • Link to Book Tickets (e.g., Eventbrite)
  3. Event Flyer/Poster:
    • Provide 1 professionally designed event flyer/poster in a vertical format.
    • Image file must be resized and formatted according to our General Photography Guidelines.
  4. Photographs:

Submission Process:

Submission Don’ts:

To ensure a smooth and efficient submission process, please adhere to the following guidelines:

  • Do not send incomplete submission packages.
  • Do not send last minute submissions, it could take up to 2 weeks to review/publish the promo.
  • Do not send an event description longer than 5 paragraphs.
  • Do not send us PDFs, Word documents, or any other file formats other than JPG.
  • Do not send JPG files over 500KB.
  • Do not send press releases.
  • Do not send us Google Drive, Dropbox or similar links. Attach properly formatted JPG images to your email.
  • Do not send more than 7 images.
  • Do not send amateur photographs or poorly designed flyers and event posters.

Following these guidelines will help us to review and promote your event more effectively. Thank you for your cooperation!

Important Notes:

  • Submissions are not guaranteed to be published, but we strive to support our approved community partners to the best of our ability.

We look forward to promoting your event and showcasing the vibrant community spirit of the Hudson Valley & Catskills!

Contact Us: For any questions or further assistance, please reach out to us at