Photography Submission Guidelines – Event Coverage – Hudson Valley Style Magazine

Thank you for considering Hudson Valley Style Magazine for your event coverage photographs. To ensure a smooth submission process, please follow the guidelines outlined below:

Image Specifications:

  • Format: Submit your photographs in JPG format.
  • Size: Images should be no larger than 500KB in file size.
  • Resolution: Submit images with a maximum width or height of 2000 pixels.
  • Quality: Save your images with a quality setting of 6 to balance file size and image clarity.
  • Color Profile: Use the web sRGB color profile for accurate display on digital platforms.

Image Content:

Capture the essence of the event: Focus on candid moments, interactions, and key highlights that reflect the atmosphere, energy, and unique aspects of the event.

  • Variety: Include a diverse range of photographs that showcase different aspects of the event, such as attendees, performances, activities, and notable moments.
  • Authenticity: Emphasize genuine emotions and interactions to tell a compelling story about the event experience.

Photo Credit:

Include the name of the photographer with your submission. We will provide appropriate photo credits to acknowledge the photographer’s work.

Submission Process:

  • Email your event coverage photographs as attachments to
  • Include a brief description of the event and any relevant details that would help us understand the context.
  • Ensure the email subject line includes “Event Coverage Submission – [Your Name/Event Name].”

Copyright and Usage:

By submitting your event coverage photographs to Hudson Valley Style Magazine, you confirm that you hold the copyright to the images and grant us permission to publish them for editorial purposes. Please note the following details regarding copyright and usage:

  • Copyright Ownership: You, as the photographer, retain full ownership and copyright of the submitted images. Hudson Valley Style Magazine does not claim ownership of the photographs.
  • Publication Rights: By submitting your photographs, you grant Hudson Valley Style Magazine the non-exclusive right to publish the images in both print and digital formats. This includes, but is not limited to, featuring the photographs in the magazine, on the magazine’s website, social media platforms, and promotional materials directly related to the magazine.
  • Editorial Use Only: The images will be used strictly for editorial purposes, such as accompanying articles, features, or visual content that contributes to the overall narrative and aesthetics of the magazine.
  • Non-commercial Use: It is important to note that there is no payment or compensation involved for the publication of the submitted images. Hudson Valley Style Magazine does not offer financial remuneration or royalties for the use of the photographs.
  • Attribution and Photo Credit: Whenever the photographs are used, Hudson Valley Style Magazine will provide appropriate attribution and photo credit to acknowledge the photographer’s work. This ensures proper recognition and visibility for your creative contribution.
  • Exclusivity: The permission granted to Hudson Valley Style Magazine is non-exclusive, meaning you are free to publish or license the photographs elsewhere.
  • Archival Purposes: Hudson Valley Style Magazine may retain the submitted photographs in its archives for reference and potential future use, always with proper attribution and in compliance with the granted permissions.

It is essential that you understand and agree to these terms before submitting your event coverage photographs to Hudson Valley Style Magazine. If you have any questions or concerns regarding copyright or usage, please contact us for further clarification.

Please do not submit images with watermarks or any other marks that would hinder the viewing experience. Hudson Valley Style Magazine watermark will be added to all images published online.

We appreciate your interest in sharing your event coverage photographs with Hudson Valley Style Magazine. We will review all submissions and reach out to you if your photographs are selected for publication.

Note: These guidelines specifically apply to event coverage submissions. For general photography submissions or other inquiries, please refer to the appropriate submission guidelines provided by Hudson Valley Style Magazine.

Thank you for your contribution, and we look forward to seeing your captivating event photographs!